Our time management training course is for staff who need to improve their time management skills and increase their own efficiency. This practical course will give delegates the knowledge, skills and attitudes required for effective time management skills at all levels of an organisation.
The tutor will help delegates understand their own strengths and weaknesses and likely reactions in given situations. As a result of attending this course, delegates will be capable of establishing key performance indicators to continuously monitor and evaluate their on-going performance. In fact, once people learn the correct techniques to manage their time, they will automatically use them again and again as they work so well.
All our trainers are professionally qualified with years of experience delivering tailored training for some of Irelands most respected organisations such as SME’S, large multinationals, Government Departments, Charities, County Councils and so on. Protrain Time Management Training courses are tailored to reflect the real world your staff work in so your input is critical to make certain we customise the course to your needs and make this time management skills course a true success.
Listening & Questioning techniques
How to Say "No" Without Causing Offence
Managing the Work Space
Stress vs. Crisis
Relaxing & Calming
Self assessment Delegation
Benchmarking and Key Performance Indicators
Course Duration One day per group.
This time management training course can be delivered for an individual or for a group onsite nationwide.
Time management training tips
Create a daily plan. Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.
Peg a time limit to each task. Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.
Use a calendar. Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.
Use an organizer. The organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.
Know your deadlines. When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.
Learn to say “No”. Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.
Target to be early. When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time. For appointments, strive to be early. For your deadlines, submit them earlier than required.
Focus. Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.
Block out distractions. What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in? I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting. When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.
Prioritize. Since you can’t do everything, learn to prioritize the important and let go of the rest. Apply the 80/20 principle which is a key principle in prioritization.
Delegate. If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.
Batch similar tasks together. For related work, batch them together. For example, my work can be categorized into these core groups: (1) writing (articles, my upcoming book) (2) coaching (3) workshop development (4) business development (5) administrative. I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.
Cut off when you need to. #1 reason why things overrun is that you don’t cut off when you have to. Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.
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