Managing Meetings

Managing Meetings

Managing Meetings


Managing Meetings

This Managing Meetings Course is for staff who are regularly involved in meetings who wish to improve their professional meeting skills. The correct format for attending and running meetings is not rocket science. In fact, once people learn the correct techniques to manage a meeting, they will automatically use them again and again as they work so well. Our Managing Meetings course focuses on Preparing for a meeting, Setting agendas and pre-selecting suitable meeting attendees, Structuring and running a meeting, Define effective meeting behaviours, Communicating effectively at a meeting, Understanding the importance of non-verbal communication, Evaluating the meeting process and peoples contribution, Giving clear feedback to fellow workers .

All our Managing Meetings trainers are professionally qualified with years of experience delivering tailored training for some of Ireland's most respected organisations  such as SME’S, large multinationals, Government Departments, Charities, County Councils and so on.  Protrain courses are tailored to reflect the real world your staff work in so your input is critical to make certain we customise the course to your needs and make it a true success. We would love to answer any questions you might have about our Managing Meetings course.

Managing Meetings Course Content

Before the Meeting:

  • Focus on fast, efficient and effective meetings.
  • Structure and preparation of issues to be raised/discussed
  • Gathering of information/issues prior to the meeting
  • Dealing with issues effectively to avoid having to bring them up at a meeting
  • Clear personal objectives

During the Meeting:

  • Participating
  • Listening
  • Questioning techniques
  • Asserting yourself
  • Presenting your point of view
  • Physical behaviour
  • First impressions
  • Understanding personality and perceptual differences
  • What you see is what you get
  • Presenting a professional image
  • Positive and constructive contributions during the meeting
  • Making notes
  • Efficient minute or note taking techniques (Brevity, clarity, staying focussed and on track)
  • Writing action items
  • Disagreeing without problems

Chairing the Meeting:

    • Strong focus on the role of the Chair/Facilitator
    • Meeting management
    • Dealing with personal "agendas"
    • Power of positive language
    • Compiling an agenda prior to the meeting and ensuring that it is covered within a certain time frame

Contact Us

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Meeting Skills Tips

Ten reasons why meetings fail

  1. No agenda = no purpose
  2. No advance communication = surprising behaviours/responses
  3. Not encouraging participation = no interaction
  4. No time management = cost to organisation – time is money
  5. Allowing conflict to get out of control = chaos
  6. Not reaching consensus = waste of time and company resources
  7. Allowing sub meetings = no focus or direction
  8. Not controlling difficult behaviour = everyone becoming difficult
  9. Not summarizing actions = misunderstanding of next steps
  10. Not motivational = attendees leave feeling flat and despondent